policies, regulations and procedures - health

General | Health | Getting started at the Centre


Food and Nutrition:

Our goal is to provide a safe and healthy eating environment that provides a basis for nutritional, family and multicultural values. Habits formed during these years are often eating habits for life. The centre is required by regulations to have a staff member to cook meals on the premises. The person employed to cook meals will have training in food handling, hygiene and nutrition. Food will be stored in accordance with Australian Food Safety standards. We welcome any parent suggestions for our menu. Food awareness activities included in the centre program are:

  • Cooking – weekly
  • International Food Celebrations
  • Growing and eating produce from our vegetable garden. For further information on child nutrition:



The Menu:

Our goal is to provide children with meals and snacks that are safe, appetizing, consistent with the Dietary Guidelines for Children and Adolescents and provide at least 50% of the RDI for all nutrients. The menu is displayed in the kitchen and we welcome any recipes!



Parents can celebrate their child’s birthday at the centre. Please talk to one of our staff for further information.


Food Allergies/Sensitivities and Cultural Diets:

Parents must notify staff in writing about their child’s allergies and cultural diets as soon as the child is enrolled or develops the condition. A list of these will be displayed in the kitchen for all staff that prepare and serve meals. Staff will also be sensitive to the cultural needs of children abstaining from certain foods. The special needs of children with food allergies/cultural diets will be catered for in consultation with parents and the appropriate medical professionals.


Rest Time:

We encourage all children to have a quiet time to rest their bodies. All children are encouraged to have a rest after lunch. Children can bring a comfort rug, pillow, soft toy or bottle if necessary. Staff need to be kept up to date with changes to a child’s rest routine.


Children who have just begun at the centre may find this time unsettling so we will be particularly sensitive to these children. No child is forced to sleep but simply to relax and we feel this time is important for children to learn a balanced way of living. As the child settles into the centre they will feel naturally more comfortable and more likely to rest.


Sun and Skin Protection:

Children are encouraged to wear broad brimmed bucket or legionnaire type hats while in the sun. Parents are asked to apply sunscreen to their child before arriving or at the centre when they arrive. Alternatively, centre staff will apply sunscreen when children are exposed to the sun.


All parents are asked to provide the centre with a small, labelled, roll on bottle of sunscreen. This will ensure that all children will have the correct sunscreen applied without cross contamination issues.


The centre encourages play outdoors before 11.30am and after 2pm from September to April. When the temperature reaches 30*C the children are encouraged to play only in the shade where activities are provided. If the temperature reaches 35*C children can only play inside. During the winter months hats and sunscreen are not required when the UV index is below 3.

Staff are required to model the sun protection policy to children. Staff need to be informed of allergies to sunscreen. In these cases, parents can supply their own labeled brand.



Dental Care:

Staff will encourage children to rinse their mouths with water after every meal by having a drink. Programming will include education on Dental Care as well as other health and hygiene topics. The centre recommends and provides children with incursions from Signature Dental – South Perth www.signaturedental.com.au


Toilet Training:

Toilet training and nappy change procedures for staff are displayed in the bathroom. Nappy change and a Toilet trainer chart is available for parents to view in the bathroom area. This chart notes four scheduled nappy changes in the day and any unforeseen

accidents. Parents should notify staff if their child is ready for toilet training so that staff can be involved in the process of monitoring and encouraging. Parents are asked to ensure there are plenty of ‘changes’ in the child’s bag. Toilet training is an

important milestone and we will do our best to see children reach their goal.


Child Protection:

The centre will ensure that no child is alone with any individual adult unless in view of another member of staff. If any person is suspected of harming an enrolled child, the Child Protection Unit will be notified within 24hrs of the alleged incident. This procedure is mandatory across the industry.  All staff hold current Working with Children Cards.

The centre will ensure the safety of each child by not releasing any child to a person other than his/her parent or guardian or those stated on the enrolment form. If parents wish to have their child collected or dropped off by a person other than on the enrolment form they must phone the centre or give written authorisation or phone. The person who is unknown to centre staff will be asked to show ID when collecting and delivering the child. All staff will attend child protection training facilitated by the Department for Communities and will be required to attend behaviour management training.



The centre recognises that children may develop symptoms of illness during their time at the centre. Staff will watch for changes in behaviour and any signs of developing illness.

Minor symptoms will be verbally reported to the parent when they pick up their child.

Parents will be contacted and asked to pick up their child when symptoms suggest that the child is contagious, very distressed or not being involved in the daily routine. Such children will be given a place to rest under supervision until the parent arrives and an illness record completed.


If a child has a temperature of 38*C or over or is vomiting they will asked to be taken home, and cannot return until 24 hours after the symptoms cease. This is primarily for the care of the child as well as for the other children at the centre. If a child has symptoms of diarrhea, staff will wait until the second watery stool before they ask for the child to be picked up.


Parents are asked to refrain from bringing an unwell child to the centre.


Parents need to contact staff to inform them if the child will not be attending on a scheduled day and the reasons for the absence.


For a list of communicable diseases:



Notification of infectious Diseases:

Parents are asked to notify the centre if their child contracts an infectious disease and give details of the child’s most recent attendance at the centre. Parents will be notified of any current outbreaks of infectious diseases. Staff will then notify parents at

the centre by a note on the front door stating the illness. Children and staff who are not immunized will be excluded from care.

Fees are still payable for absences due to exclusion.


Serious Accidents and Emergencies:

In an emergency, first aid will be administered by a staff member with a first aid certificate. Staff wear gloves when treating any open wounds. In urgent cases children in need of special medical care will be escorted by a carer in an ambulance to the nearest public hospital. Records of these accidents are kept until the child reaches the age of 24 years.

Parents will be contacted as soon as possible by the manager or staff. The parent will be liable for any medical fees or costs incurred due for these emergencies. Staff record any illness/accidents to children and themselves in the accident file. Parents are asked to sign an accident form when they pick up their child. Emergency evacuations will be practiced quarterly and children will be evacuated to the front street. In the case of a real fire parents will be contacted and asked to pick up their child when they

have been evacuated.


Minor Accidents and non-emergencies:

Staff will administer appropriate first aid. Staff wear gloves when treating any open cuts or grazes. Senior staff will be notified by a staff member whenever a child is bitten, receives a blow to the head or face, develops bruising or has a small graze or cut. Senior staff will use their discretion regarding contacting the parent/guardian or for whether the filling in of a accident report is necessary. All reasonable precautions will be taken to ensure the safety of children at all times, however healthy risk taking at an early age ensures less risk taking in later years. The centre encourages the climbing of trees and the use of breakable items at the centre. We believe children can take great care with delicate items and themselves when entrusted to do so.


Occupational Health and Safety:

A booklet is available for parents in the parent library entitled ‘Reducing the Risks of Infectious Diseases in Childcare Workplaces’ (see also link below). The information contained in the booklet deals with issues such as cleaning products and chemicals, slippery surfaces, electricity and manual handling.

Steps that can be taken to reduce the risks of transferring infectious diseases include:

  • Encouraging immunization of staff and children.
  • Maintaining good standards of personal hygiene for    staff and children. i.e. hand washing
  • Policies excluding sick people from care.
  • Safe work practices for dealing with high risk activities such as dealing with blood and bodily fluids, nappy changing and toileting, handling dirty linen and contaminated clothing and preparing and handling food.




The centre staff will follow procedures to ensure the prevention of child access to potentially dangerous products by keeping these out of children’s reach at all times.



The centre strongly recommends that all staff and children are immunized according to the guidelines recommended by the National Health and Medical Research Council.

It is important that parents provide staff with a current copy of the child’s immunization record.

The Centre will accept children who are not immunized on the parent’s understanding that where there is an outbreak of an immunization preventable illness, un-immunized children will be excluded from care with the normal fee being charged. Children that are not fully immunized may not be eligible for Childcare Benefit.



A qualified staff member will administer necessary medicines and medical treatments provided the following procedures are followed.

Parents must ask for a medication form and hand the medication to a qualified staff member:

- Parents are to complete and sign the medication form and return it to a senior staff member.

- The medication is to be supplied in the original container clearly labeled with the child’s name and correct dose marked.

- Once the medication has been administered, the medication form will be signed by the staff member who administered the medication and another staff member who checked and witnessed the administration.

- The centre will not administer medications that have been mixed into drink bottles.

- The centre cannot administer non-prescribed: cough medicine, without the written consent of the child’s doctor.

Staff will not administer Panadol to children without a written from the parent. If consent is given the dose and time will be noted on a medication form. Parents are required to ‘sign off’ on this when they pick up their child.


If a child has an ongoing medical condition such as asthma, parents are required to fill in an additional needs form. Parents will still be required to fill in a medication form for conditions such as Asthma. Asthma action plans are required to be kept for children who have the condition in case of emergency. All medications must be clearly labeled.


Helpful websites:

Here are some other helpful websites or addresses to assist you in our local community.



33 Sixth Ave,

Kensington 6151

Ph: 94743544


Child Health Nurses


14 Collins Street

Ph: 93673500


South Perth

89 Coode Street

Ph: 93672671


For Health and Safety Information including Immunisation, Child Development, Illnesses and Exclusion times, SunSmart, Home equipment and Product Safety and Child Protection issues.





www.kidsafewa.com.au factsheets


If you are unable to access the internet and require any of this information, please ask a senior member of staff and they will obtain the information at your request.

Translations for any of this information will be upon request and subject to availability.